Read Me file for Strong Software's Direct Deposit (Payroll)
No EFT version
                      (C) Copyright 2006 Strong Software

Files included with this program:
   read_dd.txt   This read me file
   bank.txt      Information needed from your bank 
   ssdirect.exe  Strong Software's program that creates NACHA (ACH) format


                           TRIAL/LIVE MODES

The trial program is available at no charge from our website.  Only the Prenote function is available in this mode.  This will allow you to setup the files and submit a Prenote to your bank for approval before the install code is entered.  The Install code is issued through Strong Software and will convert the program to "Live" when the Install Code is entered into the proper place as explained below.  We need the bank routing number to produce the install code.  You enter the install code in the Direct Deposit setup screen.

INSTALL:
1) Print out this read me file and keep handy for installation.
2) Print out the Bank.txt file and send to bank for their response.
3) Copy the ssdirect.exe program into the Pro system directory (where Sysdata.dbf is located).
   
                 THIS PROGRAM IS RUN FROM THE CUSTOM MENU
4) From ACCPAC, choose System Manager. 
   Select: Maintain/Setup/System Installation/Custom
   Choose an empty option and under Menu Text, Type: Direct Deposit
   Under Command Line type: do ssdirect

5) Exit Pro.  Must exit to affect the changes made to the Custom menu.

NOTE: You must have 'Transmit Direct Deposits' and 'Print Checks' privileges in order to access the Direct Deposit screen.
NOTE: You must have 'Direct Deposit' turned off in 'Change Setup'. This is off by default if you don't have the EFT module.

SETUP:
The Direct Deposit Screen contains both the Employee and the Company setup pages.  

Company Setup: 
  For Basic setup, enter your company's Bank Routing number and the next batch number in the appropriate places. 
  Also check whether the Entry Class is "PPD" or "CCD" and whether or not a Debit Record is required.  
  The Immediate Origin number is often the Tax ID code.  If that's not the case with your bank, enter the value that they give you making sure that you enter a leading space.
  For "live" direct deposit operation, enter the install code in the appropriate box.  Other non standard values may be entered if your bank requires them.

Employee Setup:
  The Direct Deposit screen has a tab for Employee setup. To add an account: from our Direct Deposit screen, click on the employee page, then select an employee from the Employee drop down field.  Choose Show accounts. Since this will be the first account for this employee, you will get a request to Add a new account. Choose yes and enter the account numbers and save.  This record can be edited later by selecting the Show accounts again and click on Edit.
  An employee may have several accounts. 
    Example of single account: 
      Priority: 1, Type: Balance (all pay will go into this one account)
    Example of a flat $100 and balance into 2nd account: 
      Priority: 1, Type: Flat  Amt: 100
      Priority: 2, Type: Balance 
      (if total pay in this example is less then $100, then all the pay goes into Priority 1 account) 
    Example of spliting between two accounts:
      Priority: 1, Type: Percent Amt: 50
      Priority: 2, Type: Balance

    Unlimited number of accounts are allowed for each employee.

      Each set of employee accounts must have the final Priority as a Balance account. (See Note below) 
      When adding or editing accounts, the priorities do not have be in numerical order. Once the 'Save' button is hit, the order is automatically rearranged in order of priority.
      
    Note: An optional feature allows for the 'Balance' amount to be printed to a live check.

Your Banking Data:
   Banking and company data needed for the ACH file are entered into the setup page of the Direct Deposit screen. The data itself is stored in the Sysdata table.  For custom tweeking, the Rules table is used.


OPERATION: 
   Creates a NACHA (ACH) file and prints the advise for employees that are marked for Direct Deposit in our Employee setup screen.
   
                All Direct Deposit setup is done through the
                 Strong Software screen.  Postings are through
                 Pro. Create ACH and print advise, through Strong
		You must have the employee marked as Direct 
	         Deposit BEFORE entering a posting if it is 
		 to be a direct deposit posting.  
                An employee marked as Prenote, will have a live check.


The ACH transmit files are stored in the system directory with the extension: "ACH". When an ACH file is created, Two files are created at once: DDnnnnnn.nnn (where nnnnnn is the direct deposit batch number and TRANSMIT.ACH Both files are identical. The TRANSMIT.ACH file will always represent the latest file produced. The other file with the batch number is created for reference and is useful in case a new ACH was created before the other got transmitted. None of the "batch" ACH files are removed through this program. You may manually archive or remove them after a comfortable period of time.

We highly recommend that you enter data into Praxis Company (Co 99) to familiarize yourself with the operations.  You may setup Company 99 by using the bank routing number: 123456780.  Enter any numbers for the install code.
 
Print advises:
  Advises (check stubs) are printed through Pro using the Pro's direct deposit form: PRRCPW Our program produces the ACH file before the checks are printed.
  Once a batch is selected, a report shows up on your screen showing the transactions ready to be processed. You may print this report if you wish. Note that the report will go to your local printer. Close the report screen to continue (with the Escape key). You will then be receive another message giving you the number of transactions and the amount. 
  Once you hit "OK", the NACHA (ACH) file is created, the advises are printed and the files are updated.
  
  When the ACH file is produced, both the TRANSMIT.ACH and its duplicate: <Transmit number>.ACH, are created at the same time and are found in the Pro system directory. 

Prenotes:
  Be sure to have the proper bank information in the employees Note file and their code field in employee setup marked with a "P". 

  Choose Direct Deposit from the custom menu and select Prenotes from the menu selection.  A report showing the employees marked with Prenotes will be displayed.  After accepting the report, the ACH file will be built with payments of zero amounts.
  
  Only the ACH file will be produced. No advises will be printed and NO Pro files will be updated. When ready to produce a "live" direct deposit, you may either run the prenote again and answer the prompt to change the Prenote to Live, or you may manually edit and change the code field for each employee.
      
We have found that the absolute best way to setup you company information for prnotes is to fill in the Company data fields to the best of your knowledge and accept any defaults that you are not sure of.  Then submit the prenote.
If the bank comes back asking for corrections, let us know and we will gladly point out how to make the adjustments.  Be sure to let us know, because sometimes it might require special steps in the Rules table.

*********************************************************************


This program requires that the Tax ID needs to be entered through Pro..

In System Manager
SM/Maintain/Compainies/Companies
                     Enter Tax ID at Taxpayer ID1, Its ok to use dashes.

  
Thanks for using Strong Software  



                              Strong Software 
                          433 Town Center  #637
                          Corte Madera, CA  94925

                          Phone: 415-927-3163
                          email: info@strong-software.com
                          www.strong-software.com

  
  
